TEAM Meeting and Conference Planners are an extension of your team.

TEAM specializes in supporting small associations and organizations that don’t need, or can’t support an on-staff conference or meeting planner. More than 30 years of experience gives our professional meeting planners the background and expertise to understand the unique needs of associations and small organizations. We become a part of your TEAM.

Professional conference, meeting and event services that won’t break your budget.

Whether you need  a simple contract review, help with managing event registration, or full conference planning and management, our TEAM is ready to help. We know that every organization has different needs and we customize our solutions to meet your individual challenges. We listen to your needs and concerns and help you plan the best course of action.

Take a look below at some of our areas of expertise and how we can help.

  • Site Selection
    • Not sure where to hold your conference or event? TEAM can help create and manage the RFP process and present you with vetted locations to consider for your event.
  • Contracting
    • Not sure if the contract the hotel just gave you is fair? Let TEAM review and negotiate a solid contract that won’t leave you vulnerable with clauses that don’t make sense.
  • Budgeting
    • Want to make sure that conference or event will be profitable and successful? Most do! We can help and identify areas that need focus so your event can exceed expectations.
  • Schedule Planning
    • Need help creating a schedule that makes sense, with properly timed meals and breaks balanced with session designs that keep attendees engaged? We’ve got ideas, and the experience to know what works.
  • Speaker Selection and Management
    • Need help creating a Call for Presentations and managing submissions? How about vetting speakers, creating and negotiating speaker agreements and checklists, plus making sure that they are all ready to deliver on time? We’ve got you covered.
  • Exhibits
    • o Happy exhibitors keep coming back. We help keep you and your exhibitors happy. From creative floor plans, to creating energy and attendee traffic in the exhibit hall, to selecting exhibit contractors that treat your vendors with respect. We’ve also got the logistics covered – creating collateral for selling exhibit space and tracking sales.
  • Sponsorship Development
    • o Putting a price on a conference breakfast and asking for money doesn’t work anymore. We know what catches the eye of potential sponsors, and can help you get the support to improve your event that also gives your sponsors real return on their investment.
  • Marketing
    • o From writing and developing registration materials for print and digital, to on-site strategies to build engagement, we can help create a plan to get your event noticed. Our team understands the need for balanced marketing channels that cater to your demographics.
  • Event Specifications
    • This is a key detail for delivering an exceptional event. The careful selection and coordination of all conference and event details, put into a document that facilities can understand and prepare their Banquet Event Orders (BEO’s) or event specifications from. It’s a primary communication vehicle between you and the venue that will execute and deliver the details. We have a time-tested format that venues love and appreciate.
  • Registration
    • Build it and they will come? Well, not quite. Our team can help you with registration – from using your system, to recommending an online solution. We can build it, manage it, and staff it for you too.  We provide accurate tracking and reporting so you will always know who is coming and how well you are performing.
  • Reporting
    • You want to be able to see quantifiable details about the success of your meeting and event. From income and expense reports, to surveys, to sales reports, actual onsite numbers – we’ve got you covered.
  • Conference Script and Podium Guides
    • How will your staff and speakers all know where they’re supposed to go? Ensure that they cover needed details before or after their presentations? How will you communicate this to everyone? This often overlooked detail is critical for a well-run conference or event.
  • Onsite Management
    • You need feet on the ground and moving fast to produce the event so you can focus on the important governance and membership issues. Our TEAM is there for you to direct and manage all of the details.
  • Training and Process Development
    • Perhaps you have staff that you just need to get up to speed or to help develop solid processes and procedures. We have time tested processes and procedures for planning that can help give your staff the boost they need to do it themselves. We love mentoring and sharing the love of meeting planning.

If you don’t have a full-time meeting planner, we can help.

Contact us today by email here.

How do you know if you need help?

meeting Planner meeting planner meeting planner meeting planner